This document explains how to import both student and staff bulk enrollment files into Classworks. Both staff and students can be on the same file or you can import two separate files (one for students and one for staff members) if you prefer.
In order to ensure that all students and staff are imported into the correct school group, it helps to make sure you check each school’s SIS ID/Code. You can do this by clicking on the Administration Tab and the Schools sub-tab.
Prior to import, you will need to extract the required data from your SIS into a .csv file. It must be saved in a .csv format. If you are using a Mac, you will need to save your file in a MS-DOS Comma Separated (.csv) format to ensure students/staff are matched to the appropriate schools.
Each Field (required fields listed below) must be its own separate column.
You may choose to have column headings on your file, but they are not required. If you use our column headings (see chart below), Classworks will auto-match the columns for you. If you do not use our column headings or do not have any column headings, you will be able to match the columns during the process.
Click here to download a sample .csv file with the correct column headings.
User Type (0= student; 1=staff)
Grade (K = Kindergarten, Pre-K = Pre-Kindergarten, 1-12)
School SIS ID
In addition to the required fields listed above, you can include these optional fields.
State User ID
Alternate User ID
Add a description for the enrollment information that will be uploaded. This is an optional step. (Example: First Street ES Student File)
Click the Upload File button to select the .csv file that contains all student and/or staff data for the bulk enrollment import. You will see a popup and click on Choose Files. Navigate to wherever you have your files stored. After selecting the file(s), click Send and the click Next.
Note: If your .csv file included SIS Codes for your schools, you can match using them, as well.
All errors must be resolved before moving on to the next step in the enrollment process.
The yellow caution symbol indicates an issue has been detected in the file that may cause a problem. Although you can continue, we highly recommend fixing the issue before moving forward.
What is a conflict? A conflict occurs when a user on the file is matched with a user already in the Classworks system but there is a field that is different in the file than what is in the system.
Example: Robert Smith is on the import file and Bob Smith is in the Classworks manager. Since the district ID numbers are identical for both users, Classworks identifies these two as the same user and will match them. The selections made on this screen tell Classworks how to handle the fact that there is a field different in the file than in the manager (in this case, the user's first name).
After submitting the file, you can access the details of the import by navigating back to the Administration page > Import sub-tab.
You will see the following:
Description (if you entered one)